Genomics & Bioinformatics Core Facility

Policies

I. GBCF Services Payment Policy

Upon agreement of service and before work may commence, a FOAPAL will need to be provided to the Genomics Core Staff for entry into the CORES ordering system. After completion of services, the CORES order will be submitted for payment and the provided FOAPAL will be invoiced on the 1st of the following month. For example: A completed CORES order processed for payment on March 16th will be invoiced on April 1st.

Collaborative projects of Notre Dame investigators can be eligible for internal rates if the following conditions are met:

  1. Project is full collaborative with open data sharing and the expectation of joint publication.

  2. Data generated by the GBCF will be used jointly to facilitate future extramural grant submissions.

  3. Or, in a case where existing joint funding cannot be subcontracted by regulation of the granting Agency. The first two qualifications apply.

Payments shall be made by sponsor within (30) days of receipt of invoices from the University. In the advent of failed services the core staff will work with the users to identify the underlying causation. If sample quality or User error is identified as the cause the User will be responsible for the full contractual agreement. In the case of error or equipment failure that is the responsibility of the core the service will be repeated without additional cost to the User. Projects that are terminated by a User-core agreement will be prorated based on work completed. 

Have questions about the CORES ordering system? Contact us.

II. Confidentiality

All data shared with the GBCF is kept confidentail. All data analyzed in the facility are owned by the investigator and will not be shared unless specifc written direction is provided by the owner.

III. Publication and Acknowledgment Citation Policy

All publications resulting from services provided by the Notre Dame Genomics and Bioinformatics Core Facility must acknowledge the Genomics and Bioinformatics Core Facility in all publications. Services include project development and design, and data generation (nucleic acid processing/QC, microarrays, library preparation, or sequencing) and data analysis. Authorship is expected for collaborative projects.

For each publication that results from Genomics and Bioinformatics Core Facility-supported research, users must include an acknowledgment of Genomics and Bioinformatics Core Facility support. Suggested text is noted below and we recognize that the acknowledgment may be modified to satisfy specific journal policies.

To acknowledge support from the Notre Dame Genomics and Bioinformatics Core Facility, please use the following citation:

This [(publication), (project), or (research)] was made possible, in part, with support from the Notre Dame Genomics and Bioinformatics Core Facility through [Genomics Services and/or Bioinformatics Services] utilizing [Bioanalyzer analysis, Qubit quantification, Illumina Library Preparation, MiSeq Sequencing, Genome Assembly, bioinformatic data analysis, software development, ect.]. We specifically acknowledge the assistance of [name(s) of staff member(s)].

See GBCF’s Policy for Collaborative Core Users for more information on terms of service. 

IV. Conflict Resolution

The GBCF utilizes a Service Level Agreement (SLA) approved by Notre Dame's Office of General Council that, in addition to confidentiality agreements and cost, outlines procedure for conflict resolution consistent with University recharge policy. SLAs may be signed by users and the core prior to the start of a project. 

V. Prioritization of Work

Priority is given to Notre Dame, IUSM south Bend, IU, and Purdue investigators who are providing funds from external or internal sources. Lowest priority will be given to industry sponsored or commercial work. 

VI. Sample Storage Policy

The GBCF will store completed sample libraries for up to six months after project completion date. Please make arrangements for longer-term storage of any desired material, including excess nucleic acids, following the completion of the GBCF services requested.

VII. Data Storage Policy

The GBCF will back up project data for up to six months. Project data includes raw data files and any intermediate data files produced during the analysis process. MiSeq Reporter Quality control files will also be stored.

VIII. Data Transfer Policy

Raw and processed data may be transferred to owner 1) through a provided link to download compressed files 2) by a user provided external hard-drive, or 3) transferred directly to the user's preferred CRC space with appropriate permissions using command line interface. Raw data includes that obtained through GCF Illumina sequencing service, an external provider for sequencing contracted through the GCF, and/or processed data provided through ND Bioinformatics Core services. The user is responsible for maintaining the data once back up is complete. The GBCF will temporarily store project data for up to six months as an assurance.